About the Role:

Planet is standing up its second global manufacturing hub in Berlin and rapidly scaling our European team across engineering, manufacturing operations, and commercial functions. As EMEA hiring accelerates, the operational demands on the recruiting team — interview scheduling, candidate communication, offer coordination, and compliance documentation — are growing faster than our current infrastructure can support. We need a Recruiting Coordinator in Berlin to ensure that every candidate moving through our European hiring process has a seamless, professional experience.

As Recruiting Coordinator, you will be the operational backbone of EMEA recruiting. You will own interview scheduling across European time zones, coordinate complex multi-stage interview panels for both the Berlin office and remote European roles, manage candidate communication throughout the process, and support the pre-offer and onboarding documentation workflows that are uniquely complex in EMEA.

You will work closely with the EMEA-based Talent Acquisition Partners and Sourcer to keep the hiring pipeline moving efficiently. When a recruiter is focused on sourcing a hard-to-fill manufacturing engineer or closing a senior candidate, you are the person making sure the five interviews behind that one are scheduled, confirmed, and running on time. Your impact is measured in the speed and quality of the process — fewer scheduling delays, faster feedback loops, and candidates who feel informed and respected at every stage.

This is a full-time, hybrid role which will require you to work from our Berlin office and manufacturing facility 3 days per week. On-site presence is important — you will coordinate directly with Berlin-based hiring managers and interview panelists, support on-site interview days, and serve as the local operational point of contact for candidates visiting the office.

You will report to the Senior Manager, Talent Operations and work as part of a global coordination team that includes a Recruiting Coordinator in San Francisco and a Working Student in Berlin. Together, this team ensures that Planet's recruiting operations run smoothly across all geographies, from requisition to offer acceptance.

Impact You’ll Own:

• Own interview scheduling and coordination for all EMEA-based roles — managing complex, multi-stage interview panels across European time zones and ensuring every interview runs on time with well-prepared panelists.
• Serve as the primary candidate communication point for EMEA interviews — sending confirmations, providing logistics for on-site visits, sharing preparation materials, and ensuring candidates always know what to expect next.
• Support the EMEA Talent Acquisition Partner by keeping the operational side of the pipeline running smoothly — scheduling intake meetings, coordinating debrief sessions, tracking feedback submissions, and flagging when SLA timelines are at risk.
• Coordinate on-site interview days at the Berlin office, including room bookings, candidate welcome and logistics, panelist preparation, and same-day schedule adjustments when conflicts arise.
• Maintain accurate scheduling and process data in Greenhouse, ensuring that every candidate interaction is logged and that pipeline reporting reflects real-time status.
• Monitor and support scorecard SLA compliance for EMEA interviews — following up with interviewers to ensure feedback is submitted within the target window and escalating delays before they affect hiring timelines.
• Partner with your global coordination teammates to share best practices, maintain process consistency across offices, and provide coverage during peak periods or planned absences.
• Support recruiting events, job fairs, and employer branding activities at the Berlin office as needed — helping to coordinate logistics, candidate registration, and follow-up.

What You Bring:

• Bachelor’s Degree in a relevant field.
• Experience coordinating interviews or meetings across multiple European time zones, with a strong sense of how to navigate scheduling complexity without creating bottlenecks.
• Excellent organizational skills and attention to detail.
• Solid written and verbal communication skills.
• Experience with applicant tracking systems (Greenhouse experience is a plus), calendar management tools, and standard productivity software.
• A service-oriented mindset — you understand that your work directly shapes the candidate experience, and you take pride in making every interaction smooth and professional.
• Ability to work independently and prioritize competing demands in a fast-paced environment where schedules shift and urgency is the norm.
• Comfort working in a global team across time zones — you will partner with colleagues in San Francisco and need to coordinate effectively across an 8-9 hour time difference.

What Makes You Stand Out:

• 1+ years of professional experience in recruiting coordination, HR operations, office coordination, or a similar role that required managing complex scheduling, stakeholder communication, and process execution.
• Experience in recruiting coordination at a technology, aerospace, or manufacturing company where interview processes are multi-stage and technically complex.
• Experience supporting hiring in a scaling environment where coordination volume was growing rapidly and you helped build or improve the processes to keep up.
• Exposure to pre-offer compliance workflows such as background checks, work authorization verification, or export control documentation.
• Experience coordinating across both salaried professional and hourly manufacturing or operations hiring — comfortable supporting the full range of role types from a single office.

Application Deadline:

June 22, 2026 by 11:59p / 23:59 CET (Central European Time)

Benefits While Working at Planet:

These offerings are dependent on employment type and geographical location, based upon applicable law or company policy.

• Paid time off including vacation, holidays and company-wide days off
• Employee Wellness Program
• Home Office Reimbursement
• Monthly Phone and Internet Reimbursement
• Tuition Reimbursement and access to LinkedIn Learning
• Equity
• Volunteering Paid Time Off