HR and Office Manager
Machina Labs
People & HR, Operations
Los Angeles, CA, USA
Posted on Apr 23, 2025
Company
Machina Labs is a smart manufacturing company backed by major investors in AI and Deep Tech (Innovation Endeavors, Nvidia NVentures, Lockheed Martin Ventures), founded in 2019 and based in Los Angeles, CA. We are on a mission to build the factory of the future through the development of modular manufacturing solutions that allow our customers to rapidly produce and iterate on their designs utilizing our robotic sheet metal forming platform. Using our first-of-its-kind software and robotics solution, we are delivering unseen innovation to industries such as aerospace, automotive and space exploration. At Machina Labs, we believe anyone can become a crafts(wo)man and bring that attitude to our work every day, come and join us!
Overview of Role We are a growing technology and manufacturing company based in Chatsworth, CA, with a dedicated team of 65 employees. Our company values innovation, collaboration, and the success of our employees. We are looking for a dynamic HR & Office Manager to play a critical role in managing day-to-day operations, fostering a positive employee experience, and supporting HR initiatives.The HR & Office Manager will be responsible for overseeing a range of office management and HR Operations support across various functions. This dual role involves ensuring the smooth operation of the office environment while also owning HR operations such as benefits administration, payroll support, performance management, and recruitmentassistance. The ideal candidate will be highly organized, proactive, and able to balance the needs of office management with HR tasks in a fast-paced environment.
Essential Responsibilities:
- Human Resources Support:
- Orientation & Onboarding: Coordinate the new hire onboarding process, ensuring a smooth and welcoming experience for all new employees. Provide necessary training on office procedures, benefits, and company culture.
- Benefits Administration: Administer employee benefits programs, including health insurance, retirement plans, and leave policies. Assist employees with benefits-related inquiries and enrollment.
- Workers Compensation: Administer the company’s workers comp program ensuring compliance, reporting, ongoing training Payroll Support: Assist the payroll department with timekeeping and data entry for payroll processing. Ensure all necessary documents are completed for payroll and benefit deductions.
- HR Operations: Support HR processes including employee record management, compliance with federal contracting regulations, wiki management, HR system admin, and other HR administrative functions.
- Office Management:
- Guest & Phone Management: Serve as the first point of contact for visitors and manage incoming calls. Greet guests professionally, ensure they are checked in, and direct them appropriately.
- Office Upkeep & Vendor Management: Oversee office cleanliness and maintenance, including coordinating with vendors for office supplies, cleaning, and equipment maintenance. Ensure the office environment is organized and functional.
- Employee Experience & Event Planning: Plan and organize company events, team-building activities, and celebrations (e.g., birthdays, holidays, team outings). Ensure a positive, engaging work environment for employees.
- Kitchen Restocking & Supplies Management: Monitor and maintain the office kitchen, restocking snacks, beverages, and supplies. Ensure the kitchen area is tidy and stocked for employee use.
Qualifications:
- Experience: 3-5 years in a similar role with a mix of office management and HR responsibilities. Experience in a technology or manufacturing environment is a plus.
- Education: Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or equivalent work experience.
Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Knowledge of HR principles, benefits administration, and payroll processes.
- Ability to manage vendor relationships and office supplies effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software (e.g., Gusto, Rippling, ADP, Ceridian Dayforce, BambooHR, or similar).
- Event planning and employee engagement experience.
Other Requirements:
- Strong attention to detail and confidentiality.
- Ability to work independently and as part of a team in a fast-paced, growing environment.
- Positive attitude with a proactive approach to problem-solving.
Machina Labs is an Affirmative Action and Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or status as a protected veteran in accordance with state and federal law.
We endeavor to make the job application process accessible to any and all users. If you have a disability that impacts your ability to complete the job application process and would like to request assistance or a reasonable accommodation, please contact us at (888)444-9777. This contact information is for accommodation requests only, not to inquire about the status of applications.