Office & Experience Manager
Machina Labs
Los Angeles, CA, USA
Posted on Apr 23, 2025
Company
Machina Labs is a smart manufacturing company backed by major investors in AI and Deep Tech (Innovation Endeavors, Nvidia NVentures, Lockheed Martin Ventures), founded in 2019 and based in Los Angeles, CA. We are on a mission to build the factory of the future through the development of modular manufacturing solutions that allow our customers to rapidly produce and iterate on their designs utilizing our robotic sheet metal forming platform. Using our first-of-its-kind software and robotics solution, we are delivering unseen innovation to industries such as aerospace, automotive and space exploration. At Machina Labs, we believe anyone can become a crafts(wo)man and bring that attitude to our work every day, come and join us!
Overview of Role We are a growing technology and manufacturing company based in Chatsworth, CA, with a dedicated team of 65 employees. Our company values innovation, collaboration, and the success of our employees. We are looking for a dynamic Office Manager to play a critical role in managing day-to-day operations, fostering a positive and differentiated employee and candidate experience. The Office Manager will be responsible for overseeing a range of office management and operations support across various functions. This role involves a bit of harnessing the chaos to create a cohesive and smooth office experience with the ability to adapt to the changing environment. The ideal candidate will be highly organized, proactive, a self-starter, and high energy!
Essential Responsibilities:
- Office Vendor Management: Oversee office environment including maintenance. Coordinate with vendors for office supplies, cleaning, and equipment maintenance. Ensure the office environment is organized and functional.
- Operations: Support continuous improvement and upkeep of employee systems such as e-bulletin boards, wiki, org charts, new hire welcome process.
- Guest Management: Create and manage a process for guest and candidate visits that adhere to federal contracting regulations.
- Employee Experience & Event Management: Plan and organize company events, team-building activities, and celebrations. Ensure a positive, engaging work environment for employees.
- Office budget management: Monitor and maintain the office kitchen, restocking snacks, beverages, and supplies. Ensure the kitchen area is tidy and stocked for employee use.
- Onboarding: Coordinate the new hire onboarding process, ensuring a smooth and welcoming experience for all new employees. Provide necessary training on office procedures, benefits, and company culture.
Qualifications:
- 4+ years of experience managing the office, operations or people experience in a startup environment.
- Experience in employee event and experience management.
- Proven track record of managing vendors and complex projects.
- Experience implementing office management automation tools.
- Experience with multi-site and manufacturing environments a plus but not required.
Skills:
- Excellent communication and interpersonal skills.
- Strong organizational and multitasking abilities.
- Ability to manage vendor relationships and office supplies effectively.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR software (e.g., Gusto, Rippling, ADP, Ceridian Dayforce, BambooHR, or similar).
Other Requirements:
- Strong attention to detail and confidentiality.
- Ability to work independently and as part of a team in a fast-paced, growing environment.
- Positive attitude with a proactive approach to problem-solving.
Education
- Bachelor’s degree in business admin, communication, HR, or any related field.
Machina Labs is an Affirmative Action and Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, age, disability, or status as a protected veteran in accordance with state and federal law.
We endeavor to make the job application process accessible to any and all users. If you have a disability that impacts your ability to complete the job application process and would like to request assistance or a reasonable accommodation, please contact us at (888)444-9777. This contact information is for accommodation requests only, not to inquire about the status of applications.